UF Purchasing
Vendors
PO Terms and Conditions |
UF Purchasing welcomes vendors interested in doing business with the University. We desire to maintain an open, competitive, and friendly atmosphere in order to foster a mutually beneficial relationship with our vendors.
VENDORS, PLEASE NOTE: Due to the current workload, we ask that you call in advance for an appointment. Thank you for your consideration.
Vendors should note that UF Purchasing follows all mandates in accordance with Florida Statutes, Board of Trustees and University of Florida Regulations. We subscribe and adhere to the Code of Ethics of the National Association of Educational Procurement. We foster fair, ethical and legal trade practices at all times.
To this end, we request that all vendors honor the established rules and regulations in order to conduct business with the University of Florida.
No merchandise may be shipped nor any service performed without a Purchase Order or Procurement Card (card) number. Telephone orders require a purchase order unless the University's Purchasing Card is being used.
No CODs will be accepted.
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Vendor Application
All vendors, Domestic Consultants, Research Participants and individuals who are not UF employees performing services are required to supply the following information, Domestic Companies, non-affiliated individuals, government agencies, educational facilities, associations, organizations, etc. providing goods or performing services are required to supply the following three forms available on the Disbursements Website:
- Vendor Application (Required)
- Consulting and Professional Services Worksheet (Now Vendor Tax Information Form) (Required)
- Electronic Payment Authorization (If EFT payment is desired)
Please make sure you have all required paperwork prior to sending a new vendor request to addvendor@ufl.edu. The vendor will not be added until all required paperwork is completed and received.
Attachments (brochures, line cards, catalogs, business cards, MBE Certification, etc.) should be submitted with the vendor application.
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Insurance Requirements
All vendors conducting business on University of Florida property must be properly insured. The list provided here contains all vendors that currently meet the insurance requirements. This information is updated on a weekly basis so if the vendor you chose is not represented here please contact the vendor and have them provide updated proof of insurance to the Purchasing Department. Send an email to purchasing@ufl.edu for any assistance.
Vendors with Valid Insurance 
Updated as of: 6/13/2013
Vendor shall carry Worker's Compensation Insurance as required by Chapter 440, Florida Statutes. If the vendor is exempt from carrying Worker's Compensation, please provide the exemption certificate. During the term of this contract, vendor shall carry at a minimum the following: Commercial General Liability Insurance with liability limits of at least $500,000 per occurrence for bodily injury, death and property damage and shall protect it from claims which may arise whether such claims may arise out of the operations of the vendor or by anyone directly or indirectly employed by the vendor. Automobile Liability Insurance on all vehicles used to carry out the contract against bodily injury and property damage in the amount of at least $500,000 per occurrence. Builder's Risk Insurance at replacement cost if indicated by the nature of the contract.
Please note that the University of Florida must be named "additional insured" on the automobile and general liability policies.
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Business Hours
Although it is not required by Purchasing, Vendors who desire to meet with Purchasing to discuss their company or products are encouraged to make an appointment to meet with the appropriate Purchasing Coordinator. Appointment hours are between 8:00 AM to Noon and 1:00 PM to 4:30 PM, Monday through Friday. Cold calls are not encouraged.
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Vendor Solicitation
Please review this specific Vendor Resource Guide listing to assist you in effectively engaging University of Florida departments and academic units.
Please remember that all vendor visits to departments and academic units are by appointment only. Appointments are made during normal business hours (Monday through Friday, 8am to 5pm). Be prepared to discuss your company's qualifications, capabilities, references, products and/or services, price, and delivery.
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Questionable Supplier Practices
Any vendor that attempts to scam any University of Florida department or employee will be reported to Purchasing and appropriate actions will be taken to prohibit the vendor from conducting business on our campus. Note: Florida Statutes 570.545 states that when unsolicited goods are delivered, the person is not obligated to return the goods to the sender or make payment to the vendor. The law also states that unsolicited goods shall be deemed a gift and recipient may use or dispose of them in any manner without obligation to the sender.
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