Please complete the following forms and submit to Purchasing:

1. Request for Approval to Lease Office Space

2. Letter of Agency Staffing

3. Conflict of Interest of Leased Property - if applicable

4. Standards For Special Facilities For Physically Disabled (ADA)

5. Other required documentation: Justification of need to lease space submitted on Department Letterhead

6. Submit a requisition - see instructions below
   
   

Lease of Warehouse/Mini-Storage Space Procedure

Please complete the following forms and submit to Purchasing:

1. Request for Approval to Lease Warehouse/Storage Space

2. Conflict of Interest of Leased Property - if applicable

3. Other required documentation: Justification of need to lease space submitted on Department Letterhead

4. Submit a Requisition - see instructions below

New Leases - Purchasing will prepare the Lease Agreement and submit by certified mail to the Landlord for signature. Upon verification of completed forms and receipt of a signed lease, a fully executed lease will be sent to the Landlord with the Purchase Order and the Department will be sent a copy of the lease.

Renewals - Purchasing will prepare and submit by certified mail the renewal notice to the Landlord, receipt of the certified mail will provide necessary authorization to process the requisition. A copy of the renewal notice will be sent to the department.

Lease of Space Assistance - Please email purchasing@ufl.edu or call 392-1331

Requisition Instructions for Office and Warehouse Space:

Complete a requisition in ^myUFMarket system. The requisition description must mirror the terms of the lease agreement. Verify the vendor is listed in the vendor file.

1. Begin with MyUFMarket to create the requisition.

2. Select the Forms tab, then Standard Service Request Form.

3. Select vendor.

4. Commodity code to route properly is 80130000.

5. Unit of Measure (UOM) - 1 Mon (months).

6. Estimated Cost/Fee per unit - Monthly rental amount.

7. Quantity - 12 months preferred (1 to 12 months depending on how many you are able to encumber).

8. Service Begin Date - enter beginning date.

9. Service End Date - enter ending date.
   
   
10. Description - Input the location and room/unit number of space renting.

Once you "Add and Go to Cart", complete the rest of the requisition.

a. Edit the cart name description.

b. Review the requisition to add in:

1. The Bill To and Ship To information. Under the Ship To, edit to add ending date (last payment on this requisition) in "Requested Delivery" field.

2. Chart of Accounts - enter your chartfield information. The account code is 792100.

* forms are in .pdf format and must be opened with Adobe Acrobat.

To submit comments or corrections to site content, please contact purchasing@ufl.edu
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