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Mis-Use of card privileges includes, but is not limited to, negligence in performance of Cardholders, Verifiers and Approvers duties. Responsibilities include compliance with established rules for appropriate purchases, transaction approval time, receipt documentation, record retention and card security.
Abuse of the PCard by any employee includes, but is not limited to, falsification of records, fraud, theft, using the card for personal gain, allowing another individual to use the Cardholder's card or account number, repeated non-compliance with processes and procedures, or divulging confidential information.
If you mis-use your PCard, written notification is sent to you, and the Dean, Director or Department Chair who approved your Cardholder Profile and may go to the Office of Audit and Compliance Review. You will have to reimburse the University for inappropriate charges. If reimbursement does not occur, your debt will be deducted from your salary warrant. As noted in the Cardholder Agreement, you can be terminated from employment. You can be prosecuted to the extent permitted by law.
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