Allowable Purchases
Allowable purchases must be for official University related business with a clear business and/or research purpose. The following list contains examples of items that can be purchased with the PCard. As always, any PCard purchase is subject to review.
Administrative Fees Licenses
- Background Check
- Degree Verification
- Fingerprinting
- Notary License
- Passport
Advertising
- Employment
- Journal
- Magazine
- Newspaper
- Radio
- Research Participant
- Television
Arts and Crafts Supplies
Audio Visual Equipment (less than $1,000.00)
Batteries
Books and Publications Library
Books Non-Library (less than $250.00)
Building Maintenance and Repair Supplies
Business Association Dues - See Conditional List (right column - Professional/Business Association Dues/Membership)
- Membership Dues
- Professional Associations
Camera Supplies/Video Equipment/Digital Camera (less than $1,000.00)
Car Vehicle Detailing Service
Cleaning/Janitorial Supplies
Compressors (less than $1,000.00)
Computer Maintenance Support
Computer PDA (less than $1,000.00)
Computer Supplies and Parts (less than $1,000.00)
Computers (less than $1,000.00)
Cooling AC Supplies
Copier Fax Printer Service and Supplies
Courier Delivery Service
Dental Lab Fees or Services
Dental Supplies
Digital Camera Camcorder (less than $1,000.00)
DVD Players Recorders (less than $1,000.00)
Electric Utilities
Electrical Hardware Supplies
Electrical Wire or Cable
Electronic Supplies
Equipment Maintenance and Repair Supplies
Fax Equipment (less than $1,000.00)
Fertilizers Soil Conditioners
Film and Recording Media
Flowers – lab and research only
Flowers - Other - See Conditional List (right column)
Furniture (less than $1,000.00)
Garden Tools (less than $1,000.00)
Gas Cylinder Rental or Lease Payment
Gases Industrial or Specialty
Hardware Nails Screws Bolts
Hotels and Motels - Meeting Space ONLY
Hotels and Motels - Lodging - See Travel Conditions (below right)
Lab Coats or Scrubs
Lab Consumable Supplies
Lab Equipment Maintenance
Lab Scientific Equipment (less than $1,000.00)
Mailing Supplies
Medical or Lab Services Fees
Medical Supplies
Meeting Facilities
Motors Generators (less than $1,000.00)
Musical Supplies Items (less than $1,000.00)
Network Routers (less than $1,000.00)
Office Equipment (less than $1,000.00)
Office Supplies
Oil and Gas Utilities
Pagers - Paging Services
Paint and Painting Supplies
Paper - Copier or Printer
Parking Fees Road Tolls
PDA Accessories (less than $1,000.00)
Photocopying
Photographic Service
Plumbing Fixtures and Supplies
Postage
Printer / Copier (less than $1,000.00)
Printing and Reproduction
Projector Supplies or Bulbs
Publications Reprints
Publishing
Signs Banners (less than $1,000.00)
Software (less than $1,000.00)
Sports Equip Supplies (less than $1,000.00)
Storage Lockers (less than $1,000.00)
Subscription
Teacher Resource Materials
Telephone Service
Toner Cartridges
Tools (less than $1,000.00)
Uniforms
Vehicle Maintenance and Repair Services
Vehicle Parts and Supplies
Veterinary Drugs
Welding Supplies
Window Treatments Blinds
The preceding listings are only examples of acceptable purchases and is NOT all inclusive. If you are unsure if the PCard can be used to make a purchase please contact the PCard Team at pcard@ufl.edu.
Please find Category/Account Code Mapping help on the following spreadsheet : PCard Category/Account mapping spreadsheet
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Fund Conditional Purchases
The following types of purchases may be made with the PCard but only under certain conditions or circumstances and with the proper funding source. The list contains hyper-links which will provide more information to help identify the special requirements or documentation for these types of purchases. The purchase must benefit the University, demonstrate a business purpose for the unit, or further the research purposes of the University
Awards
Cellular/Mobile Telephone and Service
Clocks (less than $1,000.00)
Cooking Range Stoves
Education Certificates or Diplomas
Equipment Maintenance Contract
Fans (less than $1,000.00)
Flowers - non-lab, non-research -
- The purchase of arranged flowers may be made from an Agency (9XX) or Foundation (171) funding source only.
- The purchase of flowers must have a business purpose that benefits the University, State and Department AND be allowable under the fund source used.
Gasoline
Internet Service Provider (ISP)
Microwave Oven
Professional/Business Association Dues/Memberships
Refrigerators/Freezers (less than $1,000.00)
Registration for Meetings or Conferences
Safety Apparel
Services - which require a contract such as:
- Advertising Services
- Architectural Services
- Cleaning/Janitorial Services
- Document Storage Services
- Environmental Services
- Grounds Maintenance Services
- Plumbing Heating AC Services
- See Section H “Contracts” of Purchasing Directives #13
Storage Rental
Travel
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