November 19, 2009 10:08 AM |
Department Roles
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Shoppers |  |
Requestors |  |
Financial Approvers |
Department role descriptions are intended to assist managers who design unit purchasing processes decide what myUF Market role to assign staff in the unit. Please note that each staff member can only have one of the roles listed assigned to him or her. In addition to the descriptions below, please refer to the Workflow page, which describes how transactions flow through myUF Market.
Shoppers
The Shopper role is a new role that is automatically assigned to permanent staff and faculty. The navigation in myUFL is: My Self Service > myUF Market. For non-permanent staff and faculty (e.g., graduate assistants, OPS), a Shopper role can be requested. Shoppers whose role is requested navigate to eProcurement > myUF Market.
Shoppers do not need to attend in-person training for this role. Training is available online via the instruction guides. Please note that it is not necessary for departments to assign shoppers unless they so wish, as requestors are automatically assigned the shopper role as well.
As a shopper, you can build a cart, but you cannot place the order. You must assign your cart to a requestor. You can search for known requestors by name. Requestors must have already logged into myUF Market for their names to appear. To be a shopper, you do not need to know ChartFields. When available, PCard may be selected as a payment option. PCard rules still apply. Shoppers can set up their own profile to include shipping and billing addresses, using Pcard as a payment method (when available), and default ChartFields.
Requestors
The Requestor role may be requested by a DSA after the employee attends hands-on training. Requestors can also shop (i.e., this role is built into your role as a requestor) and you can receive carts from shoppers. Requestors cannot be Financial Approvers. The navigation in myUFL is eProcurement > myUF Market. You may select PCard as a payment method.
Requestors are highly trusted employees and are the only roles that can place orders. Requisitions up to $2,000 on e-catalogs do not route for department financial approval. Requisitions for more than $2,000 or to vendors who do not have e-catalogs route for department financial approval. For more information on transaction flow in myUF Market, please see the Workflow page.
Financial Approvers
Financial Approvers are responsible for reviewing requisitions (PRs) for appropriateness of purchase and financial / ChartField information. They must have appropriate management/financial responsibility.
As an approver, you may approve, modify or reject an entire requisition or lines in a requisition. The transaction will reflect the history of any changes made. You may also shop, but you must assign your cart to a requestor. You cannot have both requestor and approver roles and cannot approve your own purchase request (PR). The requestor role is assigned by a DSA, who must include the DeptIDs the Financial Approver will be approving.
Please note that not all transactions route to Financial Approvers. The myUF Market workflow for approvals is a route based on the 8-digit DeptID in the chartfield. Two approvers are required for each DeptID. Different people can approve requisitions based on dollar amount. Approval folder ranges are:
