University of Florida Purchasing - Thermo Asset Management Services

Revised: May 24, 2007

UF Contract for Managed Maintenance

Contract #ITN06TO-58TC
Effective: 7/1/06 - 6/30/09

For repairs over $5,000, call 800-558-6377 (have Thermo item # ready)

Vendor: ThermoFisher Scientific
On-Site Rep: Tami Webb
PO Box 115260
Gainesville, FL 32611
Phone: 352-372-3265
Fax: 352-372-3266
Email: tami.webb@thermofisher.com

Account Manager: Scott Morton
Phone: 386-466-0199
Email: scott.morton@thermofisher.com

Send service invoices to Angie Knippel:
Fax: 800-277-6916 (Please include a cover sheet with above name and the number of pages being sent)
Phone: 800-558-6377
Email: angie.knippel@thermofisher.com

The mailing address for invoices is:
University of Florida
c/o Thermo Asset Management Services
Attn: Quality Review Department
120 Bishops Way, Suite 100
P.O. Box 0951
Brookfield, WI 53008-0951

The University has entered into a term contract with ThermoFisher Scientific to provide asset management services to all university locations. THIS PROGRAM DOES NOT PROVIDE SERVICE TO YOUR EQUIPMENT, but rather lets you save using your same service vendors but going time and material repair (pay-as-you-go) versus paying the manufacturer’s service agreement. You will pay a fixed amount (UF’s Asset Management will do the billing) and then ThermoFisher will pay the vendor’s invoices, except for exclusions, such as toner or laser tubes.Major benefits of the program are:

* yearly fixed costs for repairs 15-20% less than other service agreements;

* assistance in deciding most cost effective service options;

* departments continue to use existing service vendors for repairs;

* repairs can be tracked, even if equipment is not entered into the program (record a repair history to guide future repair decision making)

* all repair records, invoices, and payments are on a user accessible website (contact on-site rep to get access);

* preventative maintenance schedules are tracked on-line and periodic reminders sent to the departments.

Contact the on-site rep to request a quote or arrange a presentation for your area or department and learn how you could be saving money on equipment repairs.To see how the program works, download the Managed Maintenance Guide here.

UF Inspector General Guidelines for Equipment

MaintenanceDepartments should carefully analyze all information and select among the following 3 equipment maintenance alternatives:

Assumed risk (self-insure) - where no contractual agreements are entered into and the department assumes the risk for repair or replacement of equipment.

Regular maintenance agreements - where department contracts for specific number of preventative maintenance visits and repairs plus parts where needed with various service providers.

University Managed Maintenance program - where department pays University a fixed amount to cover repair and maintenance with a service provider of their choice.

When considering these alternatives, consider the past experience of premium cost to maintenance and repair payouts. Also consider the value, age, and condition of the equipment as well as the frequency of use and critically of the equipment to the department.

For guidance selecting the best method for your situation, contact Purchasing at purchasing@ufl.edu or 352-392-1331 .