Revised:
March 30, 2009
PCard Overview
What is a PCard?
The University of Florida Purchasing "PCard" is a VISA credit card issued by Bank of America.
How Does a PCard Work?
Just like a regular credit card. It's fast and easy, no waiting for a purchase order number and vendors are paid more quickly.
Who Can Get a PCard?
PCards are for UF staff, faculty, graduate assistants and OPS (technical and professional) employees who make purchases or travel for official University business. PCards may not be issued to students who are not employees. PCards can only be issued to individual UF employees who's Dean, Director or Department Chair authorizes the request.
Who Pays for the PCard?
Your department pays PCard charges. Please be sure that your department has the appropriate budget available before making the charge. For instructions on how to check your budget see the KK Budget Inquiry: Cash-Based or KK Budget Inquiry: Grants or KK Budget Inquiry: State Appropriations (you may need your Gatorlink to access the Instruction Guide).
Cardholders are personally responsible for inappropriate use of the PCard and are subject disciplinary action for misuse.
How are charges paid?
All PCard users must have Verifiers/Approvers who process their PCard transactions. Verifiers/Approvers are responsible for obtaining receipts from cardholders and electronically processing appropriate charges based on those receipts. Verifiers/Approvers are established within each department. If you are not sure if you have a Verifier/Approver, check with your department fiscal staff. Cardholders can reconcile their own charges but must have a separate approver. (see the following Bridges Instruction Guide on "Who Should Be the Approver?"
How do I get a PCard?
The steps to getting a PCard are:
• Take the on-line training and pass a quiz
• Complete the Cardholder Agreement
• Complete the PCard Application and have it approved by your Dean, Director, or Department Chair.
How long does it take to get a PCard? Fully completed requests take up to ten working days for a card to arrive once it has been ordered. Cardholders will be notified via email once their PCard has arrived. PCards can be picked up from Elmore Hall between 8:30am and 12pm or 1:00pm and 4:30pm.
This is an overview only, if you want more information on PCard specifics, try the Index in the Online PCard Cardholder Certification Training.
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