UF Purchasing

myuf market12.3 Updates

November 2012

On November 5, 2012 myuf Market went live with updates to improve the market experience for the UF community. Please review the links below for more information on the changes.

 

Overview
News and Updates

Vendors
FAQs
Resources
Training
Feedback

Check the News section of this site and the UF Accounting Listserv for notices of this and future updates. If you have suggestions or questions about these system updates, we encourage you to e-mail myufmarket@ufl.edu

Here's what has changed in version 12.3...

Click on the links below to learn about the changes.

Click Here for a List of Supported Browsers and Operating Systems** - myuf Market no longer supports Internet Explorer 6, Firefox 3.6, Chrome versions prior to 8.0 and Safari versions prior to 4.0
**Although the browsers listed in the link above are supported by myuf Market, some Punchout suppliers may not support certain browsers. Should you have issues please contact myufmarket@ufl.edu.


New approval interface and process

 

List View vs. Folder View

Aging Information

Approval Actions

Filters

Outbox

Manage Substitutions

**New Instruction Guides for Approvers** - available 11/2/2012


Changes have been made to the look and functionality of the Approvals tab to improve the Approver's experience and create a more user friendly environment. Click on the links to the right for specific information or simply scroll down to review all changes.

Click here to access new HR Toolkits Instruction Guides for Approvers - available 11/2/2012

List View vs. Folder View

There are now 2 ways to sort your approvals on the screen; either by approval folder or a straight list

Approvals sorted by folder will display pending approvals in folder categories which can be expanded to see individual approvals

Approvals sorted by list will simply list the individual approvals defaulted newest to oldest

You can also sort your list or folders based on specific criteria using the Sort By drop down menu at the top of the screen

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Aging Information

Approvers will now see aging information pertaining to each document directly on
the approval screen. Aging information is the specific number of days the document has been sitting in the approval folder. For example, if a requisition has been sitting in a department approval step for 10 days the interface will say 10 Days in Folder followed by the name of the specific folder.

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Approval Actions

There is a button available next to each document in the new approval interface.
The default action for this button is Assign. This allows approvers to click the button and easily assign the document to themselves. Whenever the document is already assigned, the default action will be Approve. You can also still open the requisition by clicking the requisition number and approve from within the requisition as well.

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Filters

Approvers will now be able to use filters located on the left hand side of the page to assist in finding the documents they are looking for. The filter functionality will allow approvers to narrow down the approval documents displayed mimicking the filtering function on the home/shop page. Examples include Supplier, Requestor, Shopper, Workflow Step, and Unassigned vs. Assigned.

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Outbox

This sub-tab is located under the main approvals tab and presents approvers with a list of everything they have either approved or rejected; it is searchable just like the home/shop page.

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Manage Substitutions

Approvers will now have a separate tab to manage their substitutions for when they are out of the office. The new Manage Substitutions sub-tab presents approvers with all of the folders to which they have access. From this tab they can assign a substitute to individual folders or to all folders at once.

Click here to access new HR Toolkits Instruction Guides for Approvers - available 11/2/2012

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Supplier Showcase Changes on the home/shop page


Enabled Vendors are now grouped by commodity and there is no longer a separate section for punchout vendors. A vendor's punchout can be accessed from clicking on their icon within their commodity group. Forms are now more conveniently located at the top of the page.

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Attachments added as a search/filter option on the Search/Export page


Using the advanced search link in the search/export tab, you can now add attachments to your searches for documents (requisitions and POs). Simply scroll down to the Status Flags section of advanced search and check the With Attachments box to enable this filter on your search.

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